Accounting


 

Accounts Receivable  

  • Overdues inquiry that takes into account delivery days to the customer's branch and the actual (user definable) payment terms applicable to the customer, supported by detailed inquiry of actual invoices overdue.

  • Full on-screen inquiry on a customer's account, complete with invoice details and narrative which appeared on the invoice. Drill down to source document, invoice or credit note.

  • Invoice can be emailed to customers together with pdf attachments dependent on items invoices eg. warranty, datasheets, instructions, manuals etc.

  • Inquiries on payments received will show how a payment was allocated to invoices and the difference on exchange attributable to each invoice.

  • Full integration with stock records and general ledger - a full trail of journals for each transaction is maintained & a drill down to the general ledger transactions for each transaction on a customers account is available from the customer inquiry page.

  • Flexible general ledger postings for sales and if required as well cost of sales based on sales area and product category. General ledger integration is optional.

  • Open item - full analysis of the outstanding balance is maintained and printed on statements for maximum information to the customer.

  • Statements can show transactions settled this month or only outstanding transactions as at the date of printing.

  • Flexible user definable sales analysis reports to pdf or spreadsheet (csv  comma separated values). Report definitions can be saved for re-running or automating email delivery from a scheduled job.

  • Retrospective  de-allocation and re-allocation of receipts or credit notes agains charges with re-calculation of differences on exchange and corresponding general ledger journals.

  • Any number of branch  delivery addresses can be added serviced by different sales people with different tax authorities and different areas for sales analysis purposes.

  • Unlimited accounts and unlimited number of branches (ship to addresses) for each account.

  • Shipping method updated by branch.

  • Customer accounts can be in any currency. Individual rate for each invoice, default to currency table rate.

  • Currency table can be set to be automatically updated daily from European central bank published rates.

  • Invoices and credit notes created in pdf.

  • Email of invoices and credit notes.

  • Credit notes can be produced from one click taking the details of a selected invoice for subsequent modification.

  • Transaction inquiries show sequence of invoices, credit notes and receipts entered.

  • Option to produce integrated Google maps of customer locations (and suppliers)

 

Accounts Payable

  • Suppliers can be defined in any currency.

  • Invoices can be entered against goods received with a user definable allowance for over invoicing. Thus ensuring payment is only made for goods received.

  • Invoices can be entered as a cost of a shipment for apportionment between the items on the shipment.

  • An aged listing of balances is available as a pdf showing either summary balances or the detail invoice by invoice of the balance of the account.

  • Retrospective allocation or de-allocation of payments to invoices. With differences on exchange reported.

  • Supplier invoices cannot be entered with the same reference as prior invoices.

  • Supplier invoices/credits can be entered against the internal record of goods received from the supplier. Providing an internal check to ensure only those goods received are paid for.

  • Supplier invoices for freight/duty etc can be charged against shipments from other suppliers.

  • Supplier invoices can be entered directly against multiple general ledger codings.

  • Inquiry on Suppliers account shows all transactions.

  • Fully integrated general ledger postings  keeps the creditors control account in line with the supplier balances in local currency.

  • Payment run creates payment transactions based on payment of all due invoices not flagged as held.

  • A petty cash expense reimbursement module is available for sales people to enter their claims.

 

Bank

  • As many bank accounts as required can be set up details and account number can be held against the bank account definition.

  • Bank accounts can be any currency and payments/receipts can be paid in any currency from any bank account.

  • Transfers between accounts are automatically detected by entry of payment to another bank account or receipt.

  • Bank transaction matching to bank statements show outstanding payments/receipts only or all depending on selections.

  • Online reconciliation statement based on matched and all entered transactions.

  • Calculation and posting to GL of unrealized exchange differences in foreign currency bank account balances

 

General Ledger

  • Automatically maintained periods, reporting over any range of periods with no rollover procedure at period end.

  • Balance Sheet and Profit and Loss Statements

  • Reporting against budget

  • Inquiry on any account over any period.

  • Posting journals into any number of periods ahead or periods before.

  • Reversing journals.

  • Automatic posting no separate process to run to post general ledger transactions.

  • Extensive narrative on journals created by sub-ledgers (AP/AR).

  • Accounts can be grouped using relational methods ie flagged as a member of user definable account groups - rather than the old chart of accounts numbering structure.

  • Account groups can be nested so hierarchical structures can be accommodated - detailed profit and loss, balance sheet and trial balance all use account group structures to display reports.

  • Posting to prior periods can be disabled based on transaction date to prevent prior periods being changed.

 

Fixed Assets

  • Asset additions through purchase orders or supplier invoice entry directly.

  • Disposals of fixed assets through normal sales order entry - asset to be disposed can be selected for sale.

  • Fixed Asset register covers a period showing additions, depreciation and disposals for that period.

  • Integrated GL entries created based on asset category GL codes if creditors and debtors are linked to GL.